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Degree Oral Examination Procedure

Template & Reference Format

Master student need to submit the thesis proposal 6 months prior to oral degree exam.

Ph.D. student need to submit the dissertation proposal within 4 years of his / her study.

1 Month
Prior to Oral Exam

Please provide the hard-copy of following documents to the office EECS IGP 1 month prior to the application for the degree oral examination.

    1. One hard-copy of the Degree Oral Examination Application Form with the signature of your thesis or dissertation advisor.
    2. One hard-copy of the List of Members of Degree Oral Examination Committee. If your exam committee member is not a faculty member of university, please provide a short CV (with his/her publication list if applicable).
    3. One hard-copy of your research outcome (for Ph.D. only).

Please sent the soft-copy the following documents to the email of EECS IGP executive assistant (Email Subject: Student Name & ID – Thesis/Disertation Draft & Turnitin Report) :

    1. Thesis / Dissertation Draft
    2. Turnitin report (check it via E3 System)

1 Week
Prior to Oral Exam

  • Please send an invitation which indicates your exam date, time and venue to all exam committee members.
  • Please email the draft of your thesis to EECS executive assistant and all exam committee members.
  • Please send soft-copy of the following 3 documents to the email of EECS IGP executive assistant. You can download the documents on provided link bellow. These three documents will be needed during your oral degree exam.
    1. Oral exam grading sheet
    2. Thesis Validation
    3. Result table

1 Day
Prior to Oral Exam

  • Please prepare and pretest a projector if it is needed.
  • Please prepare snacks and drinks for members of the exam committee.
  • Please obtain a package from the EECS IGP assistant. The package should include the following items:
    1. Receipts for the oral exam fee and parking permits for non-NYCU members of the examination committee
    2. Oral exam grading sheet (every member of the committee should have one)
    3. Thesis Validation
    4. Result table of Degree Oral Examination

*The above (1)~(4) documents should be submitted to the office of EECS International Graduate Program after your oral exam.

After Passing Oral Exam

  • After the examination, the thesis should be revised based on the suggestions of the members of the committee.  The revised thesis should be certified by your thesis advisor and checked, so that its format satisfies the specifications of a standard thesis paper with no typographical errors.  After revision, the final version of the thesis can be stapled and uploaded.  For master student, the cover page of the thesis should be YELLOW. For PhD student, the cover page of the thesis should be RED and with hardcover. 
  • Log in on NYCU Electronic Theses & Dissertation System to upload your thesis. If you encounter any problem while uploading your thesis, you should ask for assistance from our office ASAP.  
  • After submission of the thesis, the system will automatically send a notice to the office of the EECS IGP notifying the status of the thesis.  If the thesis needs further correction, the system will send the student a notice via email.  Please check your email frequently. When you received the notice of your successful submission, please print out the authorization statement for your thesis and have your sign on it. The Authorization to Copyright of Thesis/Dissertation and ETD should be included to your final thesis hard-copies (after the title page). 

*If you authorize the database vendors the access to your thesis, you should submit the hard-copy of authorization statement to our office. (no need to bind into the final thesis hard-copies) 


Obtain Diploma & Leave School

  • Submit 1 hard copy of your thesis (final version) to the Library and 1 hard copy of your thesis to the registrar division.
  • Please submit the NYCU Graduation Procedures form on the School Leaving System(login through the NYCU portal)

      1. Please obtain the signature of your thesis advisor and the director of EECS IGP on the NYCU Graduation Procedures form.
      2. Make sure your advisor sign on the authorization to Copyright of your thesis in the 2 hardcopies of your thesis.
      3. Make sure you return all public belongings, such as keys from your lab, and books or videos from the library. 
      4. After you complete all the stamps on the form, please submit the form to the Registrar to obtain your diploma.

Final Graduation Approval Procedure

(Must be signed by advisor first then you)

1. After you start your leaving school procedure, please remind your advisor to check in first with his/her NYCU portal website. (check-in unit order: advisor, department, other divisions, student)

2. Login via NYCU portal and follow the steps below. 

NYCU Portal > 陽明交通大學> 畢業專區 > Final Approval. 

4. Final Approval will redirect you to the website below. You will see your name and student ID. Then press the button in the red box. It will take a while to load.

5. Your page should appear like this. The check in system must be done in the following order so the next person can check in (Unit Order: Advisor > Department > Other school divisions > student). Therefore, please remind your advisor to check in first so we can proceed with the check-in order. 

If the status in the big red box is “通過” passed on every units, only then you can click the check-in button. Finally, the registrar division will proceed with the rest. Good Job!